Our Rewards and Benefits
28 days annual leave, plus additional days for length of service
An extra day off to celebrate your birthday!
Flexitime working arrangements.
Contributory pension scheme
Free car parking
Cashback Medical Scheme – includes access to Remote GP Services, a Health and Wellbeing App and discounts on health services.
Regular team days out and social activities
Our Current Openings
Facilities Accounts Coordinator
Job description
Construction Linx are an established Facilities Management & Project Specialist company of 20 years. We thrive on customer retention and consistent growth with our award winning Excellence in Customer Service.
We have ambitious plans over the next 3 years and we are looking for a dynamic, driven individual to join our passionate team within our Facilities Division.
JOB PURPOSE:
Co-ordinate works across the facilities division of the business through the stages of quotations, negotiating, planning and resource management.
MAIN DUTIES:
To carry out the Job Verification Process clarifying key data with the customer to gauge parameters of the works and probability. Based on this information collated review the works required are within the companies remit.
When necessary use the pre-determined pricing lists and template to advise the customer of a guideline price for works requested.
Utilise our network of trade allies for performing our PQS to provide costs for quotations of small none project works.
Collate all costs into a cost sheet which is then ratified for its accuracy and competitiveness, negotiating better rates where necessary. Reviewed for profitability.
Collate the quotation document using templates to complete and send to the customer.
Follow up all quotations with the customers to gain the work in line with the sales to follow up communication and job decision process.
Planning & Work in Progress
Ensure specification has been agreed and recorded on the trade allies’ planner.
Support the completion of all Health and Safety paperwork including the risk assessments, method statements and construction phase plans.
Collate the Job Packs for issuing to the trade allies for works required.
Order quantities of materials & plant hire for works.
Liaising and communicating with customer frequently with all relevant paperwork.(certificates, sign off sheets etc)
To ensure we get all trade allies to send all photographs to send onto our customer to confirm completed works.
Closure of opportunities and updating of ACT for future analysis.
Account Co-ordination
Attend weekly operational account meetings with the Operations Manager for exception reporting on customer works information and provide ideas, insights and challenge to achieve solutions.
Carry out recruitment of trade allies adhering to the recruitment process.
Ongoing feedback and communication to the Facilities Team Leader on trade allies performance for monitoring and updating the trade matrix.
Timely invoicing for cashflow purposes.
Ensuring works financial paperwork is all in place, PO and sign off documents.
CANDIDATE ATTRIBUTES:
- Positive mind set and can-do attitude. Genuine desire to provide a great service and achieve goals
- Possession of strong negotiation skills
- Robust Problem solving
- Excellent interpersonal skills (written and verbal communications)
- PC literacy to include excellent excel and Microsoft office skills
- Analytical with exceptional organization skills
- Ability to work to deadlines and SLA.
- Basic Health and safety understanding – Risk and Method Statements. Desirable not essential.
WHAT TO EXPECT FROM US:
Competitive salary plus rewarded for results including a Performance Bonus company and individual.
Progression and Development in a growing business with ambitious future plans.
A relaxed & friendly company environment being a small team.
Additional days holidays for length of service and your “Birthday Day Off”.
Company Pension & Cashback Medical Scheme
Job Type: Full-time
Pay: £27,000.00-£28,500.00 per year
Additional pay:
- Performance bonus
Benefits:
- Additional leave
- Company events
- Company pension
- On-site parking
- Private medical insurance
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 30/06/2025
Trainee Facilities Administrator
Job description
Construction Linx are an established Facilities Management & Project Specialist company of 20 years. We thrive on customer retention and consistent growth with our award winning Excellence in Customer Service.
We have ambitious plans over the next 3 years and we are looking for a dynamic, driven individual to join our passionate team within our Facilities Division.
JOB PURPOSE:
To support the Facilities team in the day-to-day administration of reactive and planned maintenance works, ensuring accurate records, smooth communication, and timely updates between customers, trade operatives, and office staff
MAIN DUTIES: Key Responsibilities:
- Provide daily administrative support to the Facilities and Project team.
- Assist in logging new job requests and updating job progress on the company systems.
- Liaise with customers to provide updates, confirm job details, and issue paperwork such as job sheets, sign-off forms, and certificates.
- Assist with ordering materials, plant hire, skips, and equipment when required.
- Support the completion and filing of Health and Safety documentation (RAMS, permits, and sign-offs).
- Chase trade operatives for completion photos and paperwork following job completion.
- Ensure job files and records are accurately maintained for invoicing and reporting purposes.
- Provide support with general office duties including document filing, updating trackers, and producing reports for management as needed.
- Help with sourcing materials and liaising with suppliers when required by the team.
- Monitor shared inboxes and ensure queries are acknowledged and responded to in a timely manner.
- Support the team in following up any additional works identified and record these for quotation.
- Chase sub-contractors for registration packs and updated insurances and training certs and input information into our inhouse system and filing accordingly.
- To look after maintenance works ensuring all paperwork is in place, booking in the works with clients, ensuring our inhouse system is up to date, booking in subcontractors for the works.
- To manage employed contractors diary and send out weekly updates
CANDIDATE ATTRIBUTES
- Strong organisational and administration skills.
- Good verbal and written communication.
- Computer literacy — confident in Microsoft Outlook, Word, and Excel.
- Ability to work well under pressure and manage multiple tasks at once.
- Willingness to learn and develop within the facilities management sector.
. Positive attitude, team-focused, and proactive in supporting colleagues.
WHAT TO EXPECT FROM US:
Competitive salary plus rewarded for results including a Performance Bonus company and individual.
Progression and Development in a growing business with ambitious future plans.
A relaxed & friendly company environment being a small team.
Additional days holidays for length of service and your “Birthday Day Off”.
Company Pension & Cashback Medical Scheme
Job Types: Full-time, Permanent
Pay: £21,000.00-£25,000.00 per year
Additional pay:
- Performance bonus
Benefits:
- Additional leave
- Company events
- Company pension
- On-site parking
- Private medical insurance
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 30/06/2025
If you feel you have the experience and skills to join our award winning team, please send a copy of your CV to [email protected]