Facility Coordinator

Job description

Construction Linx are an established Facilities Management & Refurbishment Specialist company of 20 years. We thrive on consistent growth and customer retention with our award winning Excellence in customer service.

We have ambitious plans over the next 3 years and we are looking for a dynamic, driven individual to join our passionate team within our Facilities Division.


Co-ordinate works across the facilities division of the business through the stages of quotations, negotiating, planning and resource management.


To carry out the Job Verification Process clarifying key data with the customer to gauge parameters of the works and probability. Based on this information collated review the works required are within the companies remit.

When necessary use the pre-determined pricing lists and template to advise the customer of a guideline price for works requested.

Utilise our network of trade allies for performing our PQS to provide costs for quotations of small none project works.

Collate all costs into a cost sheet which is then ratified for its accuracy and competitiveness, negotiating better rates where necessary. Reviewed for profitability.

Collate the quotation document using templates to complete and send to the customer.

Follow up all quotations with the customers to gain the work in line with the sales to follow up communication and job decision process.

Planning & Work in Progress

Ensure specification has been agreed and recorded on the trade allies’ planner.

Support the completion of all Health and Safety paperwork including the risk assessments, method statements and construction phase plans.

Collate the Job Packs for issuing to the trade allies for works required.

Order quantities of materials & plant hire for works.

Liaising and communicating with customer frequently with all relevant paperwork.(certificates, sign off sheets etc)

To ensure we get all trade allies to send all photographs to send onto our customer to confirm completed works.

Closure of opportunities and updating of ACT for future analysis.

Account Co-ordination

Attend weekly operational account meetings with the Operations Manager for exception reporting on customer works information and provide ideas, insights and challenge to achieve solutions.

Carry out recruitment of trade allies adhering to the recruitment process.

Ongoing feedback and communication to the Facilities Team Leader on trade allies performance for monitoring and updating the trade matrix.

Timely invoicing for cashflow purposes.

Ensuring works financial paperwork is all in place, PO and sign off documents.


  • Positive mind set and can-do attitude. Genuine desire to provide a great service and achieve goals
  • Possession of strong negotiation skills
  • Robust Problem solving
  • Excellent interpersonal skills (written and verbal communications)
  • PC literacy to include excellent excel and Microsoft office skills
  • Analytical with exceptional organization skills
  • Ability to work to deadlines and SLA.
  • Basic Health and safety understanding – Risk and Method Statements. Desirable not essential.


Competitive salary plus rewarded for results including a Performance Bonus company and individual.

Progression and Development in a growing business with ambitious future plans.

A relaxed & friendly company environment being a small team.

Additional days holidays for length of service including “Birthday Day Off”.

Company Pension & Cashback Medical Scheme

Job Type: Full-time

Salary: £20,000.00-£26,000.00 per year


  • Company events
  • Company pension
  • On-site parking
  • Private medical insurance


  • Monday to Friday

Supplemental pay types:

  • Performance bonus

Work Location: In person


If you feel you have the experience and skills to join our award winning team, please send a copy of your CV to recruitment@constructionlinx.co.uk